Office Administrator Job Opening

Office Administrator

Coldwell Banker Real Estate LLC

Sedona, Arizona
Category: Accounting Manager

Office Administrator

The Office Administrator is responsible for general administration of the real estate sales office. In addition to supporting the Branch Manager and assisting the agents, the Office Administrator may play a key part in coordinating all the activities involved in advertising, listing, sales and closings of properties. They may also be involved in handling expenses, disbursements and reporting.

Essential Duties and Responsibilities:
  • Manage all aspects of listings including: process listings, sales and closings in Trident, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys.
  • Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget.
  • Support sales associates with on-boarding and processing upon affiliation, educate sales associates on phone and other office systems, order business cards, name badges, provide consistent level of support in the processing of all sell/buy transactions.
  • Complete branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports.
  • Complete all office administration tasks, including general, office and business supply orders, equipment maintenance, preparation and processing of new affiliation paperwork and licenses, maintain files and oversee general office appearance and repair issues.
Job Requirements:
  • High School Diploma or equivalent.
  • Two or more years’ experience in a customer centric business environment with administrative responsibility.
  • Proficiency in Microsoft Office Suite including Word, Excel and Outlook. Proficiency in PhotoShop and Adobe.
  • Creative problem-solving skills. Strong communication skills, verbal and written.
  • Ability to interact successfully with both internal and external customers at all levels.
  • Basic math skills which include addition, subtraction, multiplication, division, percentage, fractions and the ability to calculate commissions, interests and discounts.
  • Ability to multi task, prioritize and be flexible with changing business needs in a team environment.
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Employment type

Full-time

Company

Coldwell Banker Real Estate LLC

About us

Realogy is a global provider of real estate services with a singular mission: We serve agents. This strategy is aimed at growing the base of high-performing independent sales agents at our company-owned and franchisee brokerages, providing services to make them more productive and their businesses more profitable.

While you won’t see our name on For Sale signs, you will see those of our industry-leading brands: Better Homes and Gardens Real Estate, Century 21, Citi Habitats, Climb Real Estate, Coldwell Banker Real Estate, Corcoran, ERA Franchise Systems and Sotheby’s International Realty to name just a few. Our four business units work together to provide a full-service solution to meet the needs of agents and their homebuying clients, from the initial listing until the keys are turned over.

Realogy was recently designated a Great Place to Work® for the second consecutive year, recognizing the company’s commitment to providing meaningful work and an environment where employees can grow and succeed. Realogy has 16,600 offices and approximately 302,000 affiliated brokers and agents worldwide. We’re the leader in residential real estate sales, with $6.1 billion in revenue in 2018, nearly 1.4 million real estate transactions and approximately 16 percent of market share of the U.S. residential real estate market. We’re there to serve agents who help people find and buy houses, move, and finance their dream.

Powered by its network of over 92,000 affiliated sales professionals in 3,000 offices across 44 countries and territories, the Coldwell Banker® organization is a leading provider of full-service residential and commercial real estate brokerage services. The brand’s mission is to empower its people to leave their mark on the world of real estate. The Coldwell Banker brand prides itself on its history of expertise and honesty since its beginnings in 1906. The brand embraces four core values: home, awesomeness, ingenuity and excellence. Coldwell Banker Real Estate is committed to providing its network of sales professionals with the tools and insights needed to excel in today’s marketplace and is known for its bold leadership and dedication to driving the industry forward with big data and smart home expertise. Coldwell Banker Real Estate was the first real estate brand to harness the power of big data; the CBx Technology Suite uses predictive analytics and machine learning to analyze markets, target buyers and sellers and provide agents with a simple platform to create unique and effective marketing plans for each listing. The brand was named among the 2018 and 2019 Women’s Choice Award® Most Recommended brands for customer experience and overall quality. Blue is bold and the integrity and values of Coldwell Banker Real Estate give the Gen Blue® network an unbeatable edge. Coldwell Banker®, the Coldwell Banker logo, Gen Blue® and the Gen Blue Experience® are registered services marks owned by Coldwell Banker Real Estate LLC. Coldwell Banker Real Estate LLC fully supports the principles of the Fair Housing Act and the Equal Opportunity Act. Each office is independently owned and operated. To join Coldwell Banker Real Estate and unlock the possibilities of Gen Blue, please visit www.coldwellbanker.com/join.

EEO statement

EOE AA M/F/Vet/Disability