Housing Facilities Coordinator Job Opening

Housing Facilities Coordinator

University of North Dakota

Grand Forks, North Dakota
$40,000.00 a year

Position Type:
4000 Technical-Paraprofessional/4115 Facilities/Security Technical/Paraprofessional

Date Posted:

Grand Forks, North Dakota

Closing Date:

University of North Dakota - website

Hiring Department: Housing

Minimum Hiring Salary/Position Classification: $40,000/year, Full-time, Benefited, Non-Exempt
Benefits: Includes single or family health care coverage, basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, long term care insurance, flexible spending account, supplemental retirement plans.
Work Schedule: 8:00AM – 4:30PM M-F; non-traditional hours may apply during peak times

For full consideration, all application materials must be fully submitted by 5PM (Central Time) on the closing date.
Qualified internal applicants will receive first consideration.


Position Details: A Complete Position Description is available as an attachment in the bottom right corner of this position announcement.

The responsibility of the position is to coordinate the day to day activities between the Housing and Facilities Departments for the maintenance repairs and inspections of all housing buildings. This position requires multi-tasking skills, must be willing to adapt to change and work with a diverse staff and group of students. Ability to work under tight deadlines.

Duties and Responsibilities

Apartment and Residence Hall Vacate Process (30%)
  • Pre-vacate inspections.
  • Vacate inspections and assessment of check-out related charges for apartments and residence halls.
  • Coordination of Facility Trades to turn over apartments and residence hall rooms. (i.e. Carpet, Paint, Maintenance, and Custodial)
  • Pre-check-in review to verify the apartment or residence room ready for new resident.
  • Coordinate and validate vacate dates with Housing and Facilities Staff.

Daily Maintenance (50%)
  • Daily observations of all housing facilities. Assess and provide preventive maintenance information as needed.
  • Oversight/review of work orders for all housing. Review that work orders are appropriate and work with facilities to make sure that the work is being done correctly. Prioritize work orders as needed.
  • Communicate with different trades and services to ensure work is being completed in a timely manner and at a professional standard. (i.e., pest control, systems, plumbers, carpenters, etc.)
  • Perform minor maintenance work when needed.

Safety and Code Compliance (10%)
  • Assist with coordination of annual safety inspections in the residence halls and apartments.
  • Oversight to ensure that all housing buildings are meeting building and safety codes.
  • Investigate and document any safety concerns.
  • Report any ADA issues in the housing area.

Other Duties (10%)
  • Interact and discuss issues with students.
  • Address resident issues and concerns both orally and in writing.
  • Assist Project Planning Assistant.
  • On-site presence for housing department in regards to facilities management.
  • Identify and notify appropriate staff of concerns in their area.
  • Communicate and offer workable solutions for building maintenance issues.
  • Prepare accurate project estimates ensuring that costs are within budget.
  • Keep Director of Finance and Facilities up to date on building issues and/or projects.

Required Competencies:
  • Require excellent Communication skills –verbal and writing
  • Organizational/coordination skills for a number of groups and be able to bring together detailed info
  • Must possess customer service skills for communication for students, staff and contractors
  • Ability to understand time requirements of trades involved
  • Ability to coordinate schedules with others and provide direction for complex tasks involving multiple groups

Minimum Requirements:
  • High School Diploma or GED
  • 3 years’ experience coordinating different trades or groups for the completion of projects in a commercial setting
  • Experience with Microsoft Excel, Word, Outlook
  • Must have a valid driver’s license
  • Must submit a cover letter specific to this position and resume
  • Successful completion of a Criminal History Background Check (CHBC)

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications:
  • Skilled trade license or certification
  • Experience in the maintenance field with an understanding of electrical, plumbing, carpentry, and HVAC trades

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EEO/AA for screening, interviewing and selection purposes.

To be considered for this position, all application materials must be fully submitted by 5PM on the closing date.

EEO Statement
UND is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Women, minorities, veterans and individuals with disabilities are encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status on the form found at http://und.edu/affirmative-action/apcontrolcard.cfm. This information will remain confidential and separate from your application.

ND Veteran’s Preference
North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at http://und.edu/discover/_files/docs/annual-security-report.pdf. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND 58202.