Sr. Administrative Support Assistant Job Opening
Sr. Administrative Support Assistant
Oklahoma State University• Stillwater, Oklahoma
This position will provide quality customer service for a diverse group of internal and external customers. One of the main duties of this position will be to process training records for Oklahoma Emergency Responders. Assists with communications regarding events and conferences held within the state. Maintains records in compliance with privacy policies and FERRPA regulations. Assist with general office duties, travel reimbursements, pcard purchases, as well as, make lodging arrangements for travel.
This position services as front line customer service for the department; including greeting visitors to the offer, answering incoming calls to the main office, routing calls in order to answer the specific needs of the caller, taking phone messages as needed, as well as take information for registration of programs. The applicant must be able to present a positive and professional manner with customers. The assistant will also work directly with off site instructors helping with clerical duties as well as the electronic form processing of the University. The chosen applicant must have the skills and abilities to assist spreadsheets and basic university accounting processes.
May lift up to 25lbs on occasion.
Special Instructions to Applicants
Please provide a Resume, Cover Letter and a minimum of 3 professional references.
Education & Experience
High School diploma/GED
Four Years of clerical/customer service experience.
Valid driver's license
Must be able to lift up to 25lbs on occasion.
Must have comprehensive knowledge of Microsoft applications. Must possess effective verbal and written communication skills. Must be able to work well in a diverse environment and handle confidential documents.
At lease six years of clerical experience dealing directly with the public and two years of database experience, including data entry. Some knowledge of FERPA regulations.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check.The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.