Assistant Professor and Coordinator of Collection Acquisitions Job Opening

Assistant Professor and Coordinator of Collection Acquisitions

Wichita State University

Wichita, Kansas

Full-Time/Part-Time?
Full Time

Summary of Responsibilities

The Coordinator of Collection Acquisitions has primary responsibility for the operations of the Acquisitions Unit and the ongoing management of the Wichita State University Libraries’ 2.7 million dollar materials budget. The position leads the business processes for acquiring library resources, including ordering and receiving of print and electronic resources, firm orders and approvals, serials, and databases. The Coordinator of Collection Acquisitions also monitors expenditures; supports budget planning through data gathering and analysis; designs and prepares expenditure reports; maintains acquisitions records; oversees invoice payments; establishes and maintains relationships with publishers and vendors; and collaborates with Library Administration, Associate Dean for Technical Services, Coordinator of Collection Development, and Digital Resources Librarian on aspects of acquisitions. The Coordinator of Collection Acquisitions acts as liaison for business matters to other university personnel; acts as a resource regarding acquisitions policies and procedures for library staff, and fulfills faculty roles within the Libraries and University. The ideal Coordinator of Collection Acquisitions will be self-motivated; detail oriented; demonstrate sound budget management abilities; and possess superior communication, interpersonal, and time management skill. The position reports to the Associate Dean for Technical Services.


Minimum Education
  • Master’s (MLS, MLIS, or equivalent) from an American Library Association accredited program by hire date.

Minimum Experience
  • At least 2 years of recent acquisitions experience in a mid-to-large academic or research library
  • Experience with library automated systems and services
  • Experience with basic budgeting including budgeting planning
  • Supervisory experience

US Export Compliance Requirement
  • NA

Knowledge, skills and abilities
  • Demonstrated knowledge of library acquisitions including well-established and emerging models of acquisitions such as approval plans, DDA, Open Access, etc.
  • Demonstrated evidence of being detail-oriented with strong organizational, analytical, and problem-solving skills
  • Experience managing projects or operational activities
  • Demonstrated ability to be flexible, embrace ambiguity, adapt to change, and successfully work both independently and collaboratively
  • Excellent oral and written communication skills
  • Demonstrated interpersonal and teamwork skills complemented by the ability to take initiative
  • Demonstrated commitment to providing customer service
  • Commitment to diversity and to serving the needs of a diverse population
  • Ability to analyze data related to acquisitions and generate reports using standard business software
  • Must be able and eligible to work in the United States on a multi-year basis
  • Demonstrated potential for meeting the Libraries’ tenure and promotion requirements

Required Licenses, Certificates & Registrations

Additional Information

All employees of Wichita State University are expected to support the WSU Vision, Mission and Values and foster an environment of diversity in culture, thought and experience.
All candidates for faculty positions should be able to demonstrate the ability to successfully educate and empower a diverse student population.


Location
Wichita, KS - WSU Main Campus

Salary Information

Proposed Salary or Hourly Rate
Commensurate with experience

Eligible for Shift Differential?
No

Benefits Eligible?
Yes

Position Description Information

Preferred Education
  • Second subject master degree, or post graduate education by hire date.

Preferred Experience
  • Experience with Ex Libris Voyager especially the acquisitions module and electronic invoicing
  • Experience with managing database or subscription licenses
  • Experience with GOBI
  • Experience with vendor negotiations and licensing agreements
  • Previous personnel management experience
  • Proficiency with Excel and Access

Regular Hours of Work
Monday-Friday 8-5, occasional evenings and weekends as required

Environmental Factors

Normal office hazards. Dust associated with libraries.


Proposed Job Duties

Responsibility / Duty

With the budget management team, the Coordinator of Collection Acquisitions plans, develops, analyzes, and manages the library materials budget, keeping Library Administration and Collection Development abreast of budget and pricing issues. Participates as needed in vendor contract and license negotiation. Ensures the compliance with university and state required business and accounting practices.


Importance
(E) Essential

Percentage
25

Proposed Job Duties

Responsibility / Duty

Supervises 4 FTE support staff. Provides leadership, training and supervision for staff and students in the Acquisitions Unit. Manages and leads the Acquisitions Unit in ordering, receiving, paying, and claiming. Assists Acquisitions Unit staff in acquiring the skills, knowledge, and competencies required to improve performance.


Importance
(E) Essential

Percentage
20

Proposed Job Duties

Responsibility / Duty

Resolves complex acquisitions problems and applies knowledge of current issues and trends in acquisitions, the publishing industry, and scholarly communication to improve operations and services. In consultation with the Associate Dean of Technical Services, develops and implements policies, procedures, standards and goals to continuously improve Acquisitions Unit workflow.


Importance
(E) Essential

Percentage
15

Proposed Job Duties

Responsibility / Duty

Maintains effective business relationships with vendors and assesses vendor performance. Works with University Purchasing as needed to facilitate and expedite the payment of vendor invoices.


Importance
(E) Essential

Percentage
10

Proposed Job Duties

Responsibility / Duty

Using the Voyager Acquisitions module and the University’s accounting system: Creates ledgers and funds, records and monitors expenditures, and oversees fiscal closing.


Importance
(E) Essential

Percentage
10

Proposed Job Duties

Responsibility / Duty

Working with other with library units and vendors when needed, develops, prepares and distributes analytical reports for Library Administration and Collection Development for use in decision making.


Importance
(E) Essential

Percentage
5

Proposed Job Duties

Responsibility / Duty

Serves as the technical expert in the use of software related to the acquisitions function. Works closely with the Library Systems Developer and appropriate parties to research and analyze operational aspects of vendor products and services.


Importance
(E) Essential

Percentage
5

Proposed Job Duties

Responsibility / Duty

Regularly conveys developments within the field of acquisitions librarianship to co-workers and library-at large.


Importance
(E) Essential

Percentage
5

Proposed Job Duties

Responsibility / Duty

Serves on appropriate regional, state-wide, library, and/or university committees, task forces, working groups, or other outreach activities.


Importance
(E) Essential

Percentage
5