Administrative Assistant Job Opening

Administrative Assistant

Click Bond

Carson City, Nevada
$13.20 - $19.00 an hour

Overview

The Administrative Assistant will perform a variety of administrative tasks. Duties of the Administrative Assistant include providing support to direct supervisor and other levels of management as required and to assist in daily administrative activities.

Responsibilities

  • Answer and direct phone calls.
  • Organize and schedule meetings.
  • Arrange essential mail or correspondence in priority action order.
  • Prepare routine reports and spreadsheets.
  • Arrange conference calls, "callbacks", and appointments.
  • Update mail/phone/business card directories.
  • Coordinate and assist in travel, activities, meetings and other arrangements.
  • Maintain confidentiality of all projects.
  • Prepare correspondence, emails, memos, meeting minutes, slides that may include scientific material, contact reports and other documents as requested.
  • Greet guests in a professional, friendly, hospitable manner.
  • Prepare expense reports and submit to the Finance/Accounting department.
  • Serve as a backup for other support staff as needed.
  • Provide excellent customer service to customers both internally and externally.
  • Flexibility in schedule.
  • Reliable transportation.
  • Report immediately all suspicious and hazardous conditions to a supervisor.
  • Understand and observe all safety guidelines and assure quality and safety by complying with all appropriate CBI policies and procedures.
  • Assist in maintaining clean, orderly and hazard-free work areas.
  • Able to work with minimal supervision, be a self-starter and be detail oriented.
  • Other duties as assigned.

Qualifications

  • Excellent phone etiquette.
  • Excellent verbal and written communication skills.
  • Strong organizational skills.
  • Punctual and dependable.
  • Able to work with a minimum of supervision.
  • Excellent attention to detail.
  • Able to multi-task.
  • Professional appearance and demeanor.
  • Proficient computer skills including Microsoft Word, Excel, and Outlook.
  • Accurate basic math skills including percentages.
  • Able to work in team environment.

Education and/or Experience

  • National Career Readiness Certificate or High School Diploma required. Bachelor’s degree preferred.
  • Minimum three years in a similar position.

Click Bond Way - Key Attributes

  • Communicates respectfully to all team members, vendors, and visitors.
  • Models a positive attitude.
  • Actively listens to others and supports the team environment.
  • Asks questions and learns from mistakes.
  • Executes tasks with minimal errors in a timely and efficient manner.
  • Attendance is consistent and meets or exceeds company standards.