Director of Administrative Services - University at Albany Job Opening

Director of Administrative Services - University at Albany

University at Albany

Albany, New York
Category: VP of Finance

Location: Albany, NY Category: Professional Posted On: Mon May 13 2019 Job Description:

Under the direction of the Associate Vice President for Facilities, the Director of Administrative Services is responsible for managing, monitoring, formulating, planning, and coordinating the budget, financial, contractual, purchasing, internal controls, and human resources functions of the Office of Facilities Management. The Office of Facilities Management is a 450 person department with an operating budget of over $20 million and capital project work of over $350 million responsible for the day-to-day operations of buildings and grounds as well as facilities construction and upgrades. Under the Facilities Management umbrella, there exists the Architecture, Engineering, and Construction Management Unit; Facilities Maintenance and Operations Unit (i.e., custodial services, skilled trades shops, vehicle operations center, power plant, etc.); Energy and Utilities Unit; Campus Planning Unit; and Environmental Health and Safety Unit. The Administrative Services Director will be responsible for leadership, supervision, and development of staff in the Administrative Services Unit as well as a high level of communication, coordination, and day-to-day financial and human resources support serving units within the Office of Facilities Management, other central financial offices on campus (Purchasing, Budgeting, Accounting, etc), external agencies (SUNY System Administration, Construction Fund, Dormitory Authority, etc.), and the various Schools and Departments of the University who are primary customers of Facilities Management services. The position requires a person who can prioritize and manage competing demands, is committed to ensuring timely, accurate, and detailed-oriented budget information, can successfully operate in a team environment, and has the ability to provide hands-on management and analysis of the daily administrative transactions that occur in a busy facilities operation.

Primary responsibilities include:

  • Provide leadership, supervision, and coordination of the staff and responsibilities of the Administrative Services Unit (ASU)
  • Provide professional budgetary, finance, human resource, information technology, contract, and internal controls oversight, and other general administrative staff support for other units in Facilities Management
  • Implement operational and capital upgrade plans as directed by the Associate VP of Facilities and the VP of Finance and Administration
  • Train and develop ASU staff resources
  • Provide exemplary service to customers of the Office of Facilities Management, ensuring timely, accurate, and appropriate accounting and informational follow-up for requested work
  • Support efforts and initiatives to maintain and enhance the AiM Work Order System, the Physical Space Inventory (PSI) database, and other software tools to advance responsibilities of Facilities and ASU

Job Requirements:

Minimum qualifications:

  • A Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization is required
  • Five (5) years of increasingly responsible administrative and supervisory experience in the areas of budgeting and financial transactions management
  • Must be skilled in Excel spreadsheets, demonstrate excellent written and verbal communication skills, and demonstrate the ability to manage multiple tasks simultaneously
  • Must demonstrate ability to work with a culturally diverse population

Preferred qualification:

  • Experience in a large college or university setting or within the NYS finance system is preferred as is prior experience working in a facilities management financial position

Additional Information:

Professional Rank and Salary Grade: Senior Staff Associate, SL-5

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]


Please apply online via